Kanban Board

Visual task management with AI-powered automation. Create tasks, set priorities, and let the agent handle the rest.

Board Structure

The Delegated kanban board uses three columns that represent the lifecycle of every task:

📋 TODO

→

⚡ DOING

→

✅ DONE

Column	Purpose
TODO	Tasks waiting to be picked up. This is the agent's work queue. Add tasks here and the AI agent will process them based on priority.
DOING	Tasks currently being worked on. The agent moves tasks here when it starts working. You'll see real-time progress updates.
DONE	Completed tasks with results attached. Review the output, approve it, or request changes.

Creating Tasks

There are multiple ways to add tasks to your board:

Dashboard UI — Click the + button on the board
Chat — Tell the agent: "Add a task to write product descriptions"
API — POST to /tasks-api.php?action=add
Telegram — Send a message to your bot with the task description

Task Properties

Property	Required	Description
`title`	Yes	Short, descriptive title for the task
`description`	No	Detailed instructions for the AI agent
`priority`	No	urgent, high, medium, or low (default: medium)
`due_date`	No	ISO 8601 deadline
`tags`	No	Array of labels for organization

Tip: The more detail you put in the description, the better the agent's output. Include examples, tone preferences, and specific requirements.

Priority System

Tasks are processed based on a weighted priority score. The AI agent considers:

Priority flag (40%) — Urgent tasks are picked up immediately
Due date (30%) — Closer deadlines score higher
Task age (15%) — Older tasks get a boost to prevent being stuck
Dependencies (15%) — Blocked tasks are deferred

Note: Setting everything to "urgent" defeats the purpose. Use urgent sparingly for truly time-sensitive tasks.

AI Auto-Pickup

The AI agent continuously monitors the TODO column. When it finishes a task (or is idle), it evaluates the queue and picks the highest-scoring task. This happens automatically — no manual assignment needed.

The pickup cycle:

Agent finishes current work or wakes from standby
Scans TODO column, calculates priority scores
Picks highest-scoring task, moves to DOING
Executes the task using available tools and context
Moves to DONE with results, picks next task

Notifications

Every state change triggers a notification (if configured). You'll know when:

A task is picked up (TODO → DOING)
A task is completed (DOING → DONE)
A task is blocked or fails

See Notifications to configure your preferred channels.

Task API

You can manage the board programmatically via the Tasks API:

# Add a task
POST /tasks-api.php?action=add
{"title": "Design homepage banner", "priority": "high"}

# Get TODO tasks
GET /tasks-api.php?action=todo

# Move a task
POST /tasks-api.php?action=move
{"task_id": "task_abc123", "to": "done"}

See the full Tasks API Reference for all endpoints.

Next Steps

AI Agent — How the agent processes tasks
AI Task Management Guide — Advanced task workflows
Tasks API — Automate board management